Semester Start Checklist for Faculty
This checklist is a way to help ensure that each new semester begins smoothly for all faculty and students using the Moodle Learning Management System, and is intended for faculty members who have successfully completed Moodle training and are not using an official university 'Managed' automated MASTER.
- Confirm all your course materials are correct in your Personal MASTER.
- Review the flow of the course and the order of assignments
- Do you have to make adjustments due to the numbers of weeks?
- Are there any DATES or other references to previous semesters? You should eliminate all dates and semester specific references in the MASTER shell and only make those adjustments to the live courses.
- Are there any old assignments that you don't want to use? If you have a copy elsewhere (on your computer or your network drive) you should delete the old and unwanted files or activities from your master.
- Have you added new assignments or resources while teaching that you intend to use next time?
- If you added something to a live course while teaching, you must also add it to your MASTER so that the master shell stays current and is ready for use. Update your MASTER with any new items or assignments.
- Delete any references to previous faculty members if you have inherited a MASTER shell or other content.
- Verify that your new live course shell has been created in Moodle.
- Course shells are automatically created approximately 3 weeks prior to the start of the class.
- If it is within 21 days of the course start date and you are unable to locate your course after reviewing FAQ #1176, please contact your department administrator for further guidance.
**note - live course generation is an automated process that occurs via integration between the Banner and Moodle systems that cannot be interrupted or changed manually. If a course is not generated in Moodle 21 days prior to the start date, it is generally a problem with the Banner record and it must be reviewed by the department administrator and/or registrar's office.**
- Go to your new empty live course shell and check the number of topics/weeks.
- Are they the same number as your master? You must have at least the same number of topics in your live shell as you do in the MASTER for the content to import correctly. You can add new ones if needed. Visit FAQ; How do I add more topics to my course?
- Turn on Editing in your empty live course, then click on import and follow the procedures to import content from your MASTER to this new live course shell. Visit FAQ; How do I import previous course data into my new course shell?
- After the import process is completed, look at your live course and verify that your content and activities have imported correctly.
Be sure to add any desired due dates or date restrictions to the newly imported activities. Note - due dates for quizzes or assignments will be automatically updated on the course calendar.
- Upload a current syllabus. Visit FAQ; How do I upload my syllabus to Moodle?
- Check your Gradebook.
- Check the gradebook settings to verify display, category, mode, and grading scale preferences.
- Verify that the gradebook has all the assignments properly linked to the correct content items.
- Check all individual assignments including category, calculation type, and point settings.
- If everything is as expected, enable your course to make it visible to your students. Visit FAQ; How do I enable my Moodle course?
- After the course is available, send a welcome announcement using the Course News and Announcements.
- Visit FAQ; How do I send everyone in my course a message?
- Your message should contain a brief introduction, contact information, and a course schedule or reminder to view the syllabus. You may also provide a brief list of things to do before the first class, an overview of the first week or module, or other helpful guidance.
Faculty using official automated MASTERS, please see the Faculty Checklist for Automated Courses attached.
Attached files: Faculty Checklist for Automated Courses 2016 V2.1.pdf